Tips On E-Mailing A Resume - Online Article

Today sending resumes through e-mails is the most effective & fastest way of job hunting. If you notice your resume getting rejected frequently and inadequate responses to your emails, go through the following ten tips to increase the effectiveness of your resume.

  1. While applying for a job, as far as possible try to put the company's mailID in the 'TO' column instead of keeping it in the 'CC' or 'BCC' column.
  2. Do not keep any other company's mailID in the 'CC' of the same mail.
  3. If necessary you can keep your own mailID in the 'CC' of the same mail.
  4. While sending resumes to many E-mail Ids at the same time, keep all the addresses in the 'BCC' of the mail which will not be visible for the recipients. Also put your own mailID in the 'TO' column.
  5. You can paste your resume in the mail Text or can be attached as a document unless it is specifically mentioned.
  6. While applying for any company's notifications, do follow the instructions word by word.
  7. When you are asked to write any particular 'subject line', write exactly what is being asked to do. This is Very very important because today all the mail boxes are attacked by spam & virus mails and the recipient will be filtering your mails automatically/manually based on the mail subject only.
    • For eg. When you are asked to write the subject 'Software Engineer-Bangalore", write exactly that and do not write "I am applying for the post of Software Engineer - Bangalore"
  8. Also try to write the important part of your subject at the beginning because in the recipient's mail box the longest subjects will be truncated and only the first part will be displayed.
  9. Pls note that all your casual mails with the subject ' Freshers Resume' or 'Registration details' will be summarily deleted and do not spend time on sending such mails where the notification asks you to put specific 'subject'.
  10. Do not send the mail 3 or 4 times in order to make sure it reaches correctly which may irritate the recipient. Instead, in the first mail itself put your own mailID in the 'BCC' and check if the mail is received properly.

Tips to Make Your Letter More Professional

  1. Research the company and the specifics about the position so you can tailor your letter to the needs of the organization.
  2. Avoid using too many sentences that start with "I" or writing in the passive voice (ex. "This experience enabled me to..." or "Through my internship, I was responsible for..."); instead, make yourself the subject of each sentence and use active descriptions (ex., "In this internship, I demonstrated sound judgment and problem-solving skills on a daily basis.").
  3. Do not use contractions (I'd, didn't, it's).
  4. Spelling, grammar, or punctuation mistakes are out of the question! Cover letters are a reflection of your writing skills, so make each cover letter an example of your best work.
  5. Be sure to sign your letters. (Black ink is suggested).
  6. Keep your letter short and simple. This is not the time to tell your whole life's story.
  7. Have a Career Specialist review your cover letters during drop-in hours: Monday-Friday 1:30 – 4:30 and Wednesday 8:30am – 11:30am OR you can make an appointment anytime.
  8. Use good quality paper that matches your resume paper and envelopes.

What should the cover letter do for you?

It should answer followings question - Why should I hire you? It should grab the employers attention and point out why you, above all other applicants, should be contacted for a personal interview. If you are answering this correctly in your cover letter, you will get interview call next day. Checkout "How to write a Cover Letter" and "Cover Letter Writing" for more information on writing a cover letter.

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